FAQ UPDATES FOR 2019 ALMOST ALL UP TO DATE!
Updated FAQ’s are orange.
Anything green will be updated soon.
What, where, and when is POrtalBurn 2019?
POrtalBurn 2019 is the official Upstate NY Regional Burn! It’s a weekend long event held on private property at 81 Keller Road, Hannibal NY 13074. The event starts at 5 pm on Thursday, July 25th and ends at 12 noon on Monday, July 29th.
The Ten Principles of Burning Man are our guiding principles. Please learn them and take them to heart before your arrival. It’s the key to ensuring a successful and joyous burn for everyone. You learn more about them on the Burning Man website: http://burningman.org/culture/philosophical-center/10-principles/
Who are the Board members and Leads for POrtalBurn?
Can I arrive early (before 5pm on Thursday)?
Only if you have prior authorization. If you are not approved for early arrival, do not show up before 5 PM Thursday. Early Arrival will be permitted at Noon on Thursday for authorized individuals who are critical to making the event happen. This will include, but may not be limited to, Board members, Leads, Art Grant recipients and the Effigy Builder. Theme Camps may request early arrival if it’s critical for their setup. Depending on your reason for requesting early arrival, email your request to the appropriate Lead with the subject line ‘Early Arrival Request’. Do not arrive early unless you receive approval. Go here for contacts: http://portalburn.com/contact-location/
Can I stay late, after the event ends at Noon on Monday?
No. Unless you’re part of the DPW Strike Team, BOD or a critical infrastructure Lead, you need to be GONE BY NOON. This is an area where we need to make serious improvements. Theme Camp Leaders are asked to have an ‘exodus plan’ to help ensure camp is broken down and gone when the event closes. We love you, we thank you… please leave.
Are there limited gate hours for arrivals?
Yes, there are. New arrivals will be permitted entry only during Gate hours. Seriously – don’t arrive when the Gate is closed. Planned Gate hours for 2019 are:
• Thursday: Noon through 5pm for Approved Early Arrivals ONLY (prior approval required)
• Thursday: 5pm through Midnight
• Friday: 8am through Midnight
• Saturday: 8am through 8pm
• Sunday: 8am through 6pm
If you are departing the event site, you will be able to gain re-entry only during Gate hours, and up until 8pm Sunday night. There will be no re-entry after 8pm Sunday night. There will be no traffic movement in or out of the event site during the Saturday and Sunday night burns (approx 9pm – midnight); you can depart only after the burn is deemed ‘safe’ by our Fire Team.
These hours are subject to change depending on our ability to staff the Gate and Parking with volunteers. If there are no volunteers, the Gate will be closed. Please sign up to volunteer here: http://portalburn.com/volunteer/. Finalized Gate hours will be published in the HELP guide a week prior to the event. Plan your arrival accordingly.
Is there a ticket cap?
Yes. The ticket cap is set firmly at 450. There are 400 tickets available in the ‘open pool’ and 50 ‘reserve tickets’ for BOD, Leads, Artists, and critical infrastructure personnel. In time the cap may change, however for 2019 the cap remains 450 due to our ability to manage parking and safety logistics.
How and when are tickets being sold, and how much do they cost?
POrtalBurn 2019 ticket sales opened at Noon on Sunday 4/21. Ticket sales will close a few days prior to the event (TBD). The ticket link is HERE and on the homepage of this website.
Tickets are $50 (plus a small service fee). Tickets are sold using Brown Paper Tickets. Important: You must print out your ticket and bring it with you, or if you have a mobile ticket, have it saved on your device before you arrive. So far mobile reception seems pretty fair, but we cannot guarantee there will be reception for your mobile device. There will be no exceptions. No tickets will be sold on-site, and no ‘gift tickets’ will be held on-site. DO NOT SHOW UP WITHOUT A TICKET.
How many tickets can I purchase at once?
Four (4) per buyer. We are limiting sales to four tickets per person to prevent ticket hoarding, and provide sufficient opportunity for people who want them.
Are there comp tickets or reserve tickets available?
There are no comp tickets. Every attendee, including Board members and Leads, will pay for their ticket. There will be a limited number of reserve tickets held to ensure individuals who are critical to making the event happen are able to attend. This will include, but may not be limited to, BOD, Leads, Art Grant Recipients and the Effigy Builder. If you are a recipient of a reserve ticket, please use the reserve ticket link and password that was provided to you to purchase your personal ticket.
Can I buy a ticket at the gate?
No. Bring your hard copy or mobile ticket with you.
Is there will-call for tickets?
No. Bring your hard copy or mobile ticket with you.
What if I forget my ticket or can’t find it?
Don’t forget your ticket. We do not have an electronic ticketing system in place. You must print out and bring your hard copy ticket with you or have your mobile ticket on your device.
If you cannot locate your ticket, contact Brown Paper Tickets directly and they will resend it to you – they have excellent customer service. Call them at (800) 838-3006 or email firstname.lastname@example.org.
How do I sell/transfer my ticket to another person?
When you purchase a ticket, you will receive an email from Brown Paper Tickets with a link to a PDF. Simply forward that email or link to the new recipient of the ticket. No need to involve us. Any tickets sold must be at face value. Profiting from a ticket sale is strictly forbidden. This cannot be emphasized enough. If someone attempts to sell you a ticket for a profit, please email email@example.com immediately with the subject line ‘Ticket Sale Alert’.
Can I leave ‘gift tickets’ at the gate?
No. The Gate will not manage ‘gift tickets’. It is not okay to encourage someone to drive all the way to POrtalBurn with the expectation there will be ‘gift tickets’ awaiting them. This often results in participants being turned away when no gift tickets are available, and tickets are not sold at the gate. Not to mention frustrated volunteers being forced to manage your extra ticket. It is not a happy place to land.
Radical Self-Reliance: If you have a ticket you cannot use, you must transfer the ticket to a recipient before they get to the event so they can provide the volunteer gate staff with their ticket. Transferring tickets is super easy (see above). Anyone arriving without a ticket will not be granted entry.
I got a ticket, but need a ride! Is there a rideshare?
Yes! Community rocks [clink]! An awesome member of our POrtalBurn community created a rideshare group on FaceBook. If you are seeking transportation, or have transportation to offer, this is a good place to inquire: https://www.facebook.com/groups/1045533418862310/.
Do I have to wear a wristband?
Yes. Everyone attending POrtalBurn will be given a wristband that must be worn at all times during the event. If your wristband is damaged, bring it to Ticketing for a replacement. If your wristband is lost, either find a Ranger or go to Ticketing for assistance. Anyone found without a wristband may be ejected from the event.
When you are given your wristband at Ticketing, you will be instructed to write: (1) Your real name, (2) Where you are camping, and, if applicable, (3) The name of the parent or guardian that is with you at the event. This information will help our MASH or Ranger volunteers immensely if emergency assistance is needed.
How close is parking to the event site?
The new location’s primary parking area is about a 5 minute walk from the main event site. We are still working through the details, and will update the FAQ’s as they unfold. The plan is to have space for you to pull into the event sites main lot to unload, then move your car to the primary parking area and walk back to the event site. It is possible parking will not be accessible outside of gate hours, so plan accordingly. Parking logistics will be included in the HELP Guide, published prior to POrtalBurn. See the HELP Guide for details, and when you arrive, abide by whatever the Parking volunteers tell you.
Are cars/trailers able to come on-site to load/unload?
Much of the site is wooded, and does not have vehicle access. Almost all open camping will be ‘walk in’, with a load/unload zone not far away. We are purchasing large wagons to help make it easier. You are encouraged to bring your own wagons and handcarts as well.
Most placed Theme Camp areas do have vehicle access for loading and unloading. Parking will manage the number of vehicles permitted in the theme camp space at any given time. Once unloaded, theme camp vehicles will need to be moved to the primary parking area.
Are RVs/Campers/Sleeping Vehicles welcome to park on-site?
There is a designated space for RV’s, campers and sleeping vehicles. It is surrounding the main entrance lot of the event site. The exact number will be determined by the size of the vehicles people request to bring. At this point, we believe there is space for about 8 vehicles.
RV, camper and sleeping vehicle placement must be requested and pre-approved. The link to request placement will be here when applications are open. The same form is used for all placement requests. Do not bring an on-site vehicle (camper, van, RV, etc) without prior authorization. Do not anticipate parking your sleeping vehicle in the parking lot or your camp space. Email our Placement Lead here if you have questions firstname.lastname@example.org.
Are art cars allowed?
Yes, though vehicle traffic throughout the event site is limited. If you would like to bring an art car, please email the POrtalBurn BOD at POrtalBurnny@gmail.com with the subject ‘Art Car’ and your project name. We’ll need to understand the nature of your art car, and talk about safety and stuff.
Is there electricity on-site?
There is electricity in pavilion, however it will not be available for general camp use. We anticipate the electricity will be used for activities in the pavilion, and our Safety Core volunteers.
Is there a pavilion?
Yes, there is, and it’s awesome! It is central to the event space and has lots of potential! We have put out the call out for a Pavilion ‘manager’… someone willing to setup and share their sound system and lighting, and allow participants to sign up for time slots at the Pavilion.
Can I bring a generator?
Yes. Please do whatever you can to mitigate sound, and be considerate of your neighbors. If a neighbor is bothered by your generator, be graceful and work it out. Please do not run generator/power cords across walking/driving paths, and be conscious of positioning your generator safely if it’s in a wooded area. If you’re able to share gennie power with neighbors, it’s a beautiful thing.
Is there potable water on-site?
Yes, there will be potable water provided for POrtalBurn needs. Our hosts will provide a large tank of water we can utilize for community purposes. We also recommend bringing your own potable water for personal consumption and camp needs.
Are there showers on-site?
It is our plan to set up a communal shower shelter in a central area using potable water provided by our hosts. We will provide updates here as plans unfold. Please remember this is a Leave No Trace event. Any soaps or shampoos MUST be environmentally friendly, biodegradable and non-toxic. And please do not leave your shower supplies behind. If you choose to set up your own shower system, there is ample space in the woods. If you do, please be cognizant of any water run off and how it may affect the environment and other participants.
I see there’s a pond and a stream. What are the rules?
While it is very pretty, there is a high level of phosphorus in the pond and it is not suitable for swimming. This may change for future POrtalBurns, however at this time, swimming is not allowed and it will be strictly enforced. We will be considering opportunities to for floating art though so check out the Art Grants page and make something cool happen! There is a lovely stream that runs throughout the property. Please do not use the stream for dumping waste items. This is a Leave No Trace event.
Where is the closest place I can get water, gas and supplies? What about ice?
In an effort to minimize traffic during the event, we are looking into selling ice on site. Details about ice sales will be posted here once finalized. Other than ice, no amenities or supplies will be sold at POrtalBurn. On-site vending is prohibited. There are a variety of stores within 15 minutes of the event site. Google is your friend, plan accordingly.
Where do I pitch my tent? Where is quiet camping? Tell me about the space!
We are super excited about the new site! We are still ironing out details, but our plan is to have designated areas for theme camps, open camping and quieter space. If you want really really quiet, you should probably bring ear plugs.
The majority of camping will be in the woods, and there is an open field that will be used for theme camps. Participating in the work weekend (May 18-19) will give you the best insight about the layout and logistics for the new site! Following the work weekend we should have a general layout map available for sharing.
What is a ‘widowmaker’?
It’s slang for large limbs that fall on you. If you are camping in the woods, remember to look up when pitching your tent. Be cautious of tenting under trees that have precarious limbs.
Will there be a work weekend? How can I help?
May 18/19 we will have a work weekend to help prep the site for POrtalBurn! Yes you can camp out for the night! It’s going to be fun!
Since we’re at a new site and there are lots of ways we can carve up the space. We are going to allow Theme Camps that send a representative to the work weekend to put a request in on a space for their camp. These are requests only, this is not a land grab. The Theme Camp Coordinator still has the final say as to where camps will go but they’ll take these requests into consideration. Open campers – you can benefit too! Although open camping is always first-come-first-served, having an idea of where you want to go in advance might help with your planning!
Work Weekend sign ups are here.
Can I have a fire at my campsite? Can I bring my own firewood? Is there an ash dump?
Yes, you can have a burn barrel or elevated fire pit. All campfires must be at your campsite, must be raised off the ground, must be in a contained barrel or elevated fire pit, and must monitored at all times. Camps with fire must have a fire extinguisher or water bucket readily available. If you bring fire, you must be responsible, and Leave No Trace. Our Fire Team will be conducting ‘safety inspections’ for all burnables. Do not light up until a Fire Safety volunteer has approved your burn. If you want to light up and we haven’t inspected you yet, go to the The Information Tent (TIT) and ask for assistance – they’ll help find someone. Safety Guidelines for Burn Barrels are here.
No, you cannot bring outside firewood. This region is highly sensitive to the Emerald Ash Borer (an invasive species that is tightly monitored) and wood from outside of the immediate area could bring this insect with disastrous results. POrtalBurn will provide locally obtained wood for the effigy burn, and camp burn barrels and fire pits.
Yes, there will be a designated ash dump at the main burn pad. When you leave, you must dispose of any ashes from your burn barrel or fire pit responsibly. Do not discard any ashes or embers anyplace other than the designated ash dump.
Can we use fireworks or pyrotechnics?
No. Fireworks and pyrotechnics are strictly prohibited. If you are unsure if your effects fall into this category, contact email@example.com.
Can we use flame effects?
Yes, but you’ll need to let us know your intent via the Theme Camp/Placement process. Your project must follow Fire Safety Guidelines. The bottom line – if you’re bringing flame effects, you need to be placed. Our Fire Team will be conducting Safety Inspections for all burnables. Do not light up until a Fire Safety volunteer has approved your burn. If you want to light up and we haven’t inspected you yet, go to the The Information Tent (TIT) and ask for assistance – they’ll help find someone.
Can we spin fire (poi, staff, hoop, etc)?
Hell yes! Fire performances will be permitted in safe spaces and we will be looking to the community to practice and respect common sense fire safety procedures. Every fire performer is expected to have a designated safety person, fire blanket and fire extinguisher.
Will there be a conclave?
Yes! Please contact Michele, our Conclave Lead, at firstname.lastname@example.org if you’d like to participate!
Will there be an effigy burn?
Yes, we will have a burn on Saturday night! You wanna build it? Apply for a grant here!
Will there be an art burn?
Yes! Please contact email@example.com or apply for an Art Grant here if you would like to burn your art at POrtalBurn. Our Art Leads will help you make sure your Art meets fire safety guidelines as well.
What are the Fire Safety Guidelines?
You’ll find guidelines for Fire Safety, Inspections, and Burn Barrels here.
I want to make art. Tell me more about art!
Art Grant applications for 2019 can be found here.
If you want to bring art and don’t need a grant, we want that too! You can request to have non-funded art placed using the Placement Form here (coming soon!).
All flaming art must be placed, either through the Grant process, or by using the placement form. It can be part of your placed Theme Camp, or you can request placement specifically for your art project.
All Artist’s will be asked to provide an ‘Artist’s Statement’ for any placed art. All Artists should review the POrtalBurn Art Practices (PAP), located here, to learn more about art at POrtalBurn.
If you have any questions about bringing your art to POrtalBurn, please contact our Art Leads at firstname.lastname@example.org.
What is funded by an art grant?
If you want to know the finer details about selection and funding for projects go here.
How do the art projects get selected?
We have an Art Committee comprised of awesome volunteers from the POrtalBurn community! If you are interested in being on the Art Committee, please email email@example.com with the subject ‘Art Committee’.
Will there be sound camps?
Yes! It’s a burn.
What is the sound policy?
- If you are asked by a neighboring camp to lower your sound, we expect you to resolve the issue together. If you are not able to resolve it, please find a Sound Volunteer. If further assistance is needed, find a Ranger.
The full Sound Policy from 2018 is here (2019 updates in progress). T
How do I sign up to be a Theme Camp? Do I need to submit for placement?
Applications for 2019 Theme Camps are coming soon! When you sign up to be a Theme Camp you can request placement, which means you will have an assigned space and will be included on the site map. You can also choose not to request placement. You can find a spot in open camping and still be listed as a Theme Camp in the HELP Guide.
Who needs placement? Sound Camps, camps with flaming art projects, RV’s, Campers and sleeping vehicles MUST request placement. You can also use the form to request placement for your Art project if you are not receiving a grant.
How do I list an event in the HELP guide?
Submissions for 2019 Events are coming soon!
Are pets allowed?
No, pets are not allowed. Go here for information about about service animals.
Are children allowed? Do they need a ticket?
Yes! Children 12 and under do not require a ticket. Minors 13 – 20 will require a ticket and will be provided an underage wristband. Participants 21 and over require ID and a ticket, and will be provided an adult wristband. POrtalBurn is a family event that welcomes participants of all ages.
People under 18 years of age must be accompanied by a 21+ parent or guardian, both at entry, and at all times during the event. Accept that YOU are responsible for the welfare of minors in your care. You should know where your minors are at all times, and be aware that some activities are adult–specific. At the very least, non–sexual nudity will happen, and it’s your responsibility to determine what your minors are exposed to.
For the protection of minors at POrtalBurn, all parents and guardians are required to register each minor in their care at the Gate. Please also write your name on the wristbands of the minors in your care. Failing to adequately supervise minors in your care is your fastest ticket out of POrtalBurn, as you may be immediately ejected without exception or recourse.
Who is responsible for monitoring minors at Theme Camps and events?
The Theme Camp or server is responsible for identifying minors at all events. If you are serving alcohol you must check wristbands of anyone you are serving to be sure that they are of legal age. This is worth repeating: If you are serving alcohol, you MUST check wristbands. Do not serve minors. Period.
Is nudity allowed?
Yes. Nudity is allowed within the event space only. Nudity is not allowed at the Gate, entrance road, parking area, or any area that is visible to the general public outside of event attendees.
Do New York State laws apply?
Yes. All New York State laws including those regarding drugs and alcohol apply. Upstate New York POrtalBurn Arts, Inc. (UNYPA) does not condone ANY illegal activity. While we are creating a temporary community with its own rules, this community coexists within an area of real laws.
Will there be dumpsters, trash cans, or trash removal of any kind?
No. This is a 100% pack it in, pack it out event. You are responsible for every piece of trash you generate. It is our Civic Responsibility to ensure our event does not negatively impact the community around us. DO NOT dump your trash at local businesses. This was an issue for our prior events. This behavior could potentially put our event at this location at risk.
Have a ‘camp trash plan’. You are strongly encouraged to discard product packaging prior to arrival to minimize trash. Bring trash bags and make use of reusable supplies. Burn your burnables. Avoid glass containers. If you smoke, bring your own portable ashtray. Keep trash and food in your camp covered and closed to avoid attracting wildlife. Leave No Trace means you bring it out with you. It does not mean you leave it bagged up expecting the POrtalBurn volunteers to take care of it after you leave.
Will there be porto potties?
Yes, but we call them Portal Potties. Same thing, cooler name. If it didn’t come out of your body, don’t put it in the potty. Single ply TP only. Please use them responsibly and don’t be an asshole.
Is there cell service?
From what we’ve experienced, yes. There may be some dead zones, but overall you should be able to get service.
Can I take pictures or videos?
Participants understand they may be photographed at POrtalBurn, and that consent must be obtained for all photography, film, or video at the event. Any person identifiable in the image or video must express consent to be photographed or filmed, and photographers must destroy any image or video at the subject’s request, even if prior consent had been granted.
Participants understand that it is prohibited to take photos or videos of a camp or person if a ‘No Photos’ sign is posted, or at an event where a ‘No Photos’ policy has been announced.
Participants understand and accept that no use other than personal use of images, film, or video obtained at the event may be made without prior written permission from Upstate New York POrtalBurn Arts, Inc (UNYPA) and the written permission of any persons identifiable in the images, film or video.
Is the event site wheelchair accessible, or accessible for people who are mobility impaired?
Somewhat, but we cannot assure it. The event site does not have paved roads. There are some established paths through the woods, but they may be rugged. The site is fairly flat, though there is one large section that has a notable inclines. During our spring site visit we will be better able to assess accessibility and will provide an update. We welcome all participants, however we cannot assure accessibility to all areas of the venue. We will have at least one wheelchair accessible porto potty, and will do our very best to accommodate needs. If you have a need or concern, please contact us for additional information at POrtalBurnny@gmail.com.
What kind of ‘survival supplies’ do I need to bring?
The event space is a natural area that consists of a mowed field and wooded areas, with a stream that runs throughout. Practice Radical Self-Reliance. Bring your bug spray, spf and personal first aid needs. Be aware of ticks, and do daily tick checks. Much of the space may be rugged paths in the woods. Stable shoes are your best friend. Bring clothing appropriate for warmth and protection. Bring whatever water, food, and necessities you need for the duration of your stay.
I’m a POrtal/Burn Virgin. Am I going to be sacrificed?
You will be greeted warmly by our Greeters at the Gate. They will acculturate you on the Ten Principles to help you make the best of your experience. Be sure to participate in the events that are designed for the virgin Burner! Get involved, and don’t be afraid to ask questions on the POrtalBurn Facebook Discussion Group. Since you’re reading the this, you’re off to a great start! Be sure to familiarize yourself with the Ten Principles of Burning Man here.
Will there be medical services available onsite?
All POrtalBurners are expected to be self reliant. This includes bringing any and all supplies you might need, such as OTC medication, first aid supplies, sunscreen, etc. We will have a MASH camp staffed with volunteers (if unmanned please use the radio in MASH to ask for help or find a ranger) on site to help with minor emergencies. No medical services will be available, but MASH volunteers can assist participants with obtaining appropriate medical care. Rangers will also be on duty and can help facilitate getting medical assistance if needed.
The nearest hospital facility is approximately 16 minutes away: Oswego Hospital, 110 W 6th St, Oswego, NY 13126
Will there be a Sanctuary?
There may be be a sanctuary space. If you are interested in volunteering and helping to create and/or staff Sanctuary, please contact MASH Lead Twinkle: firstname.lastname@example.org.
Who are Rangers?
Rangers are helpful, clear-headed participants and non-confrontational volunteer mediators. They are not your cops and not your mom, but good people to find if you need help! You can spot them in their super swanky khaki clothing. The TIT (The Information Tent) can radio a Ranger if one is needed.
How do I sign up to volunteer?
Glad you asked! Volunteer sign ups are HERE. Once on-site you can also visit TIT – The Information Tent, to see the volunteer schedule and sign up for open shifts. This event cannot happen without volunteers! Repeat: POrtalBurn is a Volunteer driven event. Without YOU, POrtalBurn cannot happen. Just do it. You know you want to. C’mon.. click it and sign up!
Is Upstate New York POrtalBurn Arts, Inc. (UNYPA), the Leads or coordinators of POrtalBurn, or the landowner responsible for my safety and well being before, during or after the event?
No. You are responsible for your own health, safety and well being at all times before, during and after the event. You will be asked to sign a waiver on arrival clarifying any liabilities.
What if I have more questions that aren’t answered here?
If your question is specific to a department, please contact the appropriate Lead. You can find their emails here. You can also post to POrtalBurn FB discussion group here where many questions get answered by the community. If you need to reach the BOD, you can email POrtalBurnny@gmail.com.